Privacy Act System of Record Notice Issuances (SORN)

A System of Records Notice (SORN) is a formal notice to the public that identifies the purpose for which PII is collected, from whom and what type of PII is collected, how the PII is shared externally (routine uses), and how to access and correct any PII maintained by ED. Agencies must publish SORNs in the Federal Register. Some Federal agencies have responsibility for one or more systems of records which are applicable to all agencies, Government-wide. This negates the need for ED to publish a system notice if it maintains a record under a Government-wide system of records notice

Department System of Record Notices

Government - Wide System of Records

Office of Secretary (OS)

System of Record Notice Secretary’s Communications Control System
SORN Number 18-01-01
Federal Register Date April 14, 2018
System of Record Notice Education Senior Management Biographies
SORN Number 18-01-02
Federal Register Date June 4, 1999
System of Record Notice Freedom of Information Act and Privacy Act Tracking System
SORN Number 18-05-20
Federal Register Date May 29, 2015

Office Finance and Operations (OFO)

System of Record Notice Debarment and Suspension Proceedings under EO 12549, the Drug Free Workplace, and the Federal Acquisition Regulation
SORN Number 18-03-01
Federal Register Date December 24, 2015
System of Record Notice Emergency Notification System (ENS)
SORN Number 18-03-06
Federal Register Date April 3, 2023
System of Record Notice Reasonable Accommodation Program Files (RAPF)
SORN Number 18-03-07
Federal Register Date September 18, 2023
System of Record Notice Departmental Parking Control Policy
SORN Number 18-05-01
Federal Register Date February 16, 2018
System of Record Notice Federal Personnel Payroll System
SORN Number 18-05-03
Federal Register Date December 27, 1999
System of Record Notice Grievances Filed Formally Under the Administrative Grievance Procedure
SORN Number 18-05-05
Federal Register Date December 27, 1999
System of Record Notice Grievance Records Filed Under Procedures Established By Labor Management Negotiations
SORN Number 18-05-06
Federal Register Date June 4, 1999
System of Record Notice Unfair Labor Practice Records
SORN Number 18-05-07
Federal Register Date June 4, 1999
System of Record Notice Voluntary Leave Transfer (VLT) Program
SORN Number 18-05-09
Federal Register Date June 4, 1999
System of Record Notice Training Registration and Information System (TRAINS)
SORN Number 18-05-11
Federal Register Date June 4, 1999
System of Record Notice Alternative Dispute Resolution (ADR) Center Case Tracking System
SORN Number 18-05-12
Federal Register Date November 9, 2012
System of Record Notice Child Care Subsidy Program System
SORN Number 18-05-13
Federal Register Date June 20, 2000
System of Record Notice Student Loan Repayment Benefits Case File
SORN Number 18-05-15
Federal Register Date February 16, 2018
System of Record Notice Investigatory Material Compiled for Personnel Security and Suitability, Positive Identification Verification and Access Control for the Department of Education Security Tracking and Reporting System (EDSTAR)
SORN Number 18-05-17
Federal Register Date November 27, 2007
System of Record Notice Education Publications Center (ED PUBS)
SORN Number 18-05-18
Federal Register Date September 23, 2005
System of Record Notice The Office of Hearings & Appeals (OHA) Records System
SORN Number 18-05-19
Federal Register Date October 22, 2013

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Office of the Chief Information Officer (OCIO)

System of Record Notice Education Central Automated Processing System (EDCAPS)
SORN Number 18-04-04
Federal Register Date December 24, 2015
System of Record Notice Department of Education Cybersecurity Excellence Award
SORN Number 18-04-05
Federal Register Date August 4, 2020
System of Record Notice Education Enterprise Identity, Credential, and Access Management System (ED ICAM)
SORN Number 18-04-05
Federal Register Date July 7, 2021
NOTES: This SORN has been incorrectly numbered 18-04-05, but should be numbered 18-04-06. We apologize for any confusion.

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Office of Communications and Outreach (OCO)

System of Record Notice Federal Advisory Committee Membership Files
SORN Number 18-06-01
Federal Register Date June 4, 1999
System of Record Notice Telephone Directory/Locator System
SORN Number 18-06-02
Federal Register Date June 4, 1999
System of Record Notice Presidential Scholars Program Files and PSAonline Application System
SORN Number 18-06-03
Federal Register Date October 27, 2005
System of Record Notice Satellite Event Participant Registration System
SORN Number 18-06-04
Federal Register Date December 27, 1999

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Office of Legislation and Congressional Affairs (OLCA)

System of Record Notice Congressional Member’s Biographies System
SORN Number 18-07-01
Federal Register Date June 4, 1999
System of Record Notice Congressional Grant Notification Control System
SORN Number 18-07-02
Federal Register Date December 27, 1999

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Office for Civil Rights (OCR)

System of Record Notice Complaint Files and Log
SORN Number 18-08-01
Federal Register Date March 22, 2018

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Office of the General Counsel (OGC)

System of Record Notice Administrative Claims
SORN Number 18-09-01
Federal Register Date June 4, 1999
System of Record Notice OGC Attorney Applicant Files
SORN Number 18-09-02
Federal Register Date June 4, 1999
System of Record Notice Employee Conduct – Government Ethics
SORN Number 18-09-03
Federal Register Date March 15, 2004
System of Record Notice Litigation Files, Administrative Complaints, and Adverse Personnel
SORN Number 18-09-04
Federal Register Date June 4, 1999
System of Record Notice Department of Education Federal Docket Management System (EDFDMS)
SORN Number 18-09-05
Federal Register Date May 3, 2017

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Office of Inspector General (OIG)

System of Record Notice Investigative Files of the Inspector General
SORN Number 18-10-01
Federal Register Date September 30, 2021
System of Record Notice Office of the Inspector General Data Analytics System (ODAS)
SORN Number 18-10-02
Federal Register Date May 14, 2012
System of Record Notice Non-Federal Auditor Referral, Suspension, and Debarment File
SORN Number 18-10-03
Federal Register Date December 27, 1999

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Federal Student Aid (FSA)

System of Record Notice Common Origination and Disbursement System (COD)
SORN Number 18-11-02
Federal Register Date June 28, 2023
System of Record Notice Student Financial Assistance Validation File
SORN Number 18-11-03
Federal Register Date June 4, 1999
System of Record Notice National Student Loan Data System (NSLDS)
SORN Number 18-11-06
Federal Register Date June 28, 2023
System of Record Notice Student Account Manager System
SORN Number 18-11-08
Federal Register Date December 27, 1999
System of Record Notice Postsecondary Education Participants System (PEPS)
SORN Number 18-11-09
Federal Register Date September 11, 2018
System of Record Notice Student Aid Internet Gateway (SAIG), Participant Management System
SORN Number 18-11-10
Federal Register Date March 1, 2018
System of Record Notice Person Authentication Service (PAS)
SORN Number 18-11-12
Federal Register Date July 28, 2023
System of Record Notice Common Services for Borrowers (CSB)
SORN Number 18-11-16
Federal Register Date July 27, 2023
System of Record Notice Financial Management System (FMS)
SORN Number 18-11-17
Federal Register Date January 2, 2008
System of Record Notice Data Challenges and Appeals Solutions (DCAS) System
SORN Number 18-11-18
Federal Register Date September 21, 2015
System of Record Notice Health Education Assistance Loan (HEAL)
SORN Number 18-11-20
Federal Register Date August 14, 2018
System of Record Notice Aid Awareness and Application Processing (AAAP)
SORN Number 18-11-21
Federal Register Date June 15, 2023
System of Record Notice Enterprise Data Management and Analytics Platform Services (EDMAPS)
SORN Number 18-11-22
Federal Register Date July 28, 2023
System of Record Notice FUTURE Act System (FAS)
SORN Number 18-11-23
Federal Register Date June 29, 2023
System of Record Notice Connecting Adults To Success: Evaluation of Career Navigator Training
SORN Number 18-13-46
Federal Register Date October 20, 2023

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Office of Postsecondary Education (OPE)

System of Record Notice Title IV Foreign Language and Area Studies Fellowships (FLAS)
SORN Number 18-12-01
Federal Register Date June 4, 1999
System of Record Notice Fulbright Hays – Doctoral Dissertation Research Abroad (DDRA) and Seminars Abroad (SA)
SORN Number 18-12-02
Federal Register Date August 13, 2019
System of Record Notice Jacob K. Javits Fellowship System
SORN Number 18-12-03
Federal Register Date June 4, 1999
System of Record Notice Title VI International Research and Studies Program (IRS)
SORN Number 18-12-04
Federal Register Date March 28, 2018
System of Record Notice Graduate Assistance in Areas of National Need (GAANN) Program Assessment System
SORN Number 18-12-05
Federal Register Date December 27, 1999
System of Record Notice Teacher Quality Recruitment Scholarship System
SORN Number 18-12-06
Federal Register Date October 10, 2000
System of Record Notice TRIO Programs Annual Performance Report (APR) System (TRIO APR)
SORN Number 18-12-07
Federal Register Date January 23, 2009
System of Record Notice Erma Byrd Scholarship Program (EBSP) System
SORN Number 18-12-08
Federal Register Date August 4, 2009

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Institute of Education Sciences (IES)

System of Record Notice National Center for Education Statistics Longitudinal Studies and the School and Staffing Surveys
SORN Number 18-13-01
Federal Register Date November 14, 2018
System of Record Notice National Center for Education Statistics (NCES) Longitudinal, Cross-sectional, and International Studies
SORN Number 88 FR 2896
Federal Register Date January 18, 2023
System of Record Notice National Center for Education Statistics (NCES) Affidavits of Nondisclosure
SORN Number 18-13-02
Federal Register Date June 4, 1999
System of Record Notice National Center for Education Statistics National Assessment of Educational Progress
SORN Number 18-13-03
Federal Register Date June 4, 1999
System of Record Notice What Works Clearinghouse Database
SORN Number 18-13-06
Federal Register Date March 1, 2004
System of Record Notice DC Choice Program Evaluation
SORN Number 18-13-07
Federal Register Date April 23, 2004
System of Record Notice Even Start Classroom Literacy Interventions and Outcomes Study
SORN Number 18-13-09
Federal Register Date December 6, 2006
System of Record Notice Impact Evaluation of Teacher Preparation Models
SORN Number 18-13-10
Federal Register Date December 26, 2012
System of Record Notice Evaluation of the Impact of Teacher Induction Programs
SORN Number 18-13-11
Federal Register Date December 26, 2012
System of Record Notice Evaluation of the Impact of Supplemental Literacy Interventions in Freshman Academies (The Adolescent Literacy Project)
SORN Number 18-13-12
Federal Register Date June 24, 2005
System of Record Notice Impact Evaluation of Academic Instruction for After-School Programs
SORN Number 18-13-13
Federal Register Date December 26, 2012
System of Record Notice Impact Evaluation of the U.S. Department of Education's Student Mentoring Program
SORN Number 18-13-14
Federal Register Date December 26, 2012
System of Record Notice Impact Evaluation of a School-based Violence Prevention Program
SORN Number 18-13-15
Federal Register Date October 2, 2006
System of Record Notice Impact Evaluation of Upward Bound's Increased Focus on Higher-Risk Students
SORN Number 18-13-17
Federal Register Date December 26, 2012
System of Record Notice Evaluation of Conversion Magnet Schools
SORN Number 18-13-18
Federal Register Date August 31, 2007
System of Record Notice Adult English as a Second Language (ESL) Literacy Impact Study
SORN Number 18-13-19
Federal Register Date April 25, 2008
System of Record Notice Impact Evaluation of Title I Supplemental Educational Services
SORN Number 18-13-20
Federal Register Date January 16, 2009
System of Record Notice Evaluation of Moving High-Performing Teachers to Low-Performing Schools
SORN Number 18-13-21
Federal Register Date March 24, 2009
System of Record Notice Teacher Survey Response Incentive
SORN Number 18-13-22
Federal Register Date April 28, 2009
System of Record Notice National Longitudinal Transition Study-2 (NLTS2)
SORN Number 18-13-23
Federal Register Date November 3, 2009
System of Record Notice Evaluation of Teacher Residency Programs
SORN Number 18-13-24
Federal Register Date April 5, 2011
System of Record Notice Predoctoral Survey, Postdoctoral Survey, Special Education Postdoctoral Survey
SORN Number 18-13-25
Federal Register Date October 24, 2011
System of Record Notice Records-Principal Investigator/Application File and Associated Records
SORN Number 18-13-26
Federal Register Date October 12, 2012
System of Record Notice National Longitudinal Transitions Study 2012
SORN Number 18-13-27
Federal Register Date April 27, 2012
System of Record Notice National Title I Study of Implementation and Outcomes; Early Childhood Language Development
SORN Number 18-13-28
Federal Register Date November 7, 2013
System of Record Notice Study of Teacher Preparation Experiences and Early Teacher Effectiveness
SORN Number 18-13-29
Federal Register Date February 2, 2015
System of Record Notice Evaluation of Response to Intervention Practices for Elementary School Reading
SORN Number 18-13-30
Federal Register Date May 9, 2013
System of Record Notice Evaluation of the Pell Grant Experiments Under the Experimental Sites Initiative - 2012
SORN Number 18-13-31
Federal Register Date January 8, 2013
System of Record Notice Impact Evaluation of Race to the Top and School Improvement Grants
SORN Number 18-13-32
Federal Register Date October 12, 2012
System of Record Notice Free Application for Federal Student Aid (FAFSA) Completion Study
SORN Number 18-13-34
Federal Register Date March 15, 2013
System of Record Notice Impact Evaluation of Math Professional Development
SORN Number 18-13-35
Federal Register Date July 12, 2013
System of Record Notice Study of Enhanced College Advising in Upward Bound
SORN Number 18-13-36
Federal Register Date September 15, 2014
System of Record Notice Impact Evaluation of Support for Principals
SORN Number 18-13-37
Federal Register Date March 17, 2015
System of Record Notice Impact Evaluation of Training in Multi-Tiered Systems of Support for Behavior
SORN Number 18-13-38
Federal Register Date March 30, 2015
System of Record Notice Impact Evaluation of Data Driven Instruction Professional Development for Teachers
SORN Number 18-13-39
Federal Register Date December 2, 2015
System of Record Notice Impact Study of Feedback for Teachers based on Classroom Videos
SORN Number 18-13-40
Federal Register Date March 14, 2018
System of Record Notice Text ED: A Study of Text Messaging to Improve College Enrollment Rates among Disadvantaged Adults
SORN Number 18-13-41
Federal Register Date December 14, 2018
System of Record Notice Impact Evaluation of Parent Messaging Strategies on Student Attendance
SORN Number 18-13-42
Federal Register Date April 12, 2018
System of Record Notice Impact Evaluation of Academic Language Intervention
SORN Number 18-13-43
Federal Register Date June 18, 2018
System of Record Notice Impact Evaluation of Departmentalized Instruction in Elementary Schools
SORN Number 18-13-44
Federal Register Date June 18, 2018
System of Record Notice National Evaluation of the Striving Readers Comprehensive Literacy and Comprehensive Literacy State Development Programs
SORN Number 18-13-45
Federal Register Date July 27, 2020

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Office of Elementary and Secondary Education (OESE)

System of Record Notice Educationally Disadvantaged Students Attending Private Schools Served Through Bypass Contracts
SORN Number 18-14-01
Federal Register Date June 4, 1999
System of Record Notice Fellowships for Indian Students – Applications and Awards
SORN Number 18-14-02
Federal Register Date June 4, 1999
System of Record Notice Native Hawaiian Education Council Membership
SORN Number 18-14-03
Federal Register Date June 6, 2002
System of Record Notice Migrant Student Information Exchange (MSIX)
SORN Number 18-14-04
Federal Register Date July 10, 2019
System of Record Notice Migrant Education Bypass Program Student Database
SORN Number 18-14-06
Federal Register Date January 24, 2012

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Office of Planning, Evaluation, and Policy Development (OPEPD)

System of Record Notice Family Educational Rights and Privacy Act (FERPA) and the Protection of Pupil Rights Amendments (PPRA) Records Systems
SORN Number 18-05-02
Federal Register Date June 4, 1999
System of Record Notice Presidential Cybersecurity Education Award
SORN Number 18-15-01
Federal Register Date October 3, 2019

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Office of Special Educational and Rehabilitative Services (OSERS)

System of Record Notice OSEP Customer Tracking Service System
SORN Number 18-16-01
Federal Register Date August 11, 2003
System of Record Notice RSA-911 Case Service Report
SORN Number 18-16-02
Federal Register Date July 31, 2020
System of Record Notice Personnel Development Program Data Collection System (PDPDCS)
SORN Number 18-16-04
Federal Register Date July 10, 2019

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Department of Labor (DOL)

System of Record Notice Office of Worker's Compensation Programs, Federal Employees' Compensation Act File
SORN Number DOL/GOVT-1
Federal Register Date April 29, 2016
System of Record Notice Job Corps Student Records
SORN Number DOL/GOVT-2
Federal Register Date April 29, 2016

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Environmental Protection Agency (EPA)

System of Record Notice Emissions Inspection and Maintenance Records for Federal Employees Parking at Federal Parking Facilities
SORN Number EPA/GOVT-1
Federal Register Date October 1, 2001
System of Record Notice Federal Docket Management System (FDMS)
SORN Number EPA/GOVT-2
Federal Register Date February 18, 2014

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Equal employment Opportunity Commission (EEOC)

System of Record Notice Equal Employment Opportunity in the Federal Government Complaint and Appeal Records
SORN Number EEOC/GOVT-001
Federal Register Date November 17, 2016

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Federal Emergency Management Agency (FEMA)

System of Record Notice Federal Emergency Management Agency National Defense Executive Reserve System
SORN Number DHS/FEMA/GOVT-001
Federal Register Date November 21, 2013

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General Services Administration (GSA)

System of Record Notice Employment Under Commercial Activities Contracts
SORN Number GSA/GOVT-2
Federal Register Date February 10, 1983
System of Record Notice Travel Charge Card Program
SORN Number GSA/GOVT-3
Federal Register Date April 3, 2013
System of Record Notice Contracted Travel Services Program
SORN Number GSA/GOVT-4
Federal Register Date June 3, 2009
System of Record Notice GSA SmartPay Purchase Charge Card Program
SORN Number GSA/GOVT-6
Federal Register Date April 25, 2008
System of Record Notice Personal Identity Verification Identity Management System (PIV IDMS)
SORN Number GSA/GOVT-7
Federal Register Date October 23, 2015
System of Record Notice System for Award Management (SAM)
SORN Number GSA/GOVT-9
Federal Register Date February 19, 2013
System of Record Notice Federal Acquisition Regulation (FAR) Data Collection System
SORN Number GSA/GOVT-10
Federal Register Date March 2, 2017

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Merit Systems Protection Board (MSPB)

System of Record Notice Appeals and Case Records
SORN Number MSPB/GOVT-1
Federal Register Date October 25, 2012

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Office of Government Ethics (OGE)

System of Record Notice Executive Branch Personnel Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records
SORN Number OGE/GOVT-1
Federal Register Date September 9, 2019
System of Record Notice Executive Branch Confidential Financial Disclosure Reports
SORN Number OGE/GOVT-2
Federal Register Date September 9, 2019

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Office of Personnel Management (OPM)

System of Record Notice General Personnel Records
SORN Number OPM/GOVT-1
Federal Register Date December 11, 2012
System of Record Notice Employee Performance File System Records (EPF
SORN Number OPM/GOVT-2
Federal Register Date November 30, 2015
System of Record Notice Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers
SORN Number OPM/GOVT-3
Federal Register Date June 19, 2006
System of Record Notice Recruiting, Examining, and Placement Records
SORN Number OPM/GOVT-5
Federal Register Date March 26, 2014
System of Record Notice Personnel Research and Test Validation Records
SORN Number OPM/GOVT-6
Federal Register Date November 30, 2015
System of Record Notice Applicant Race, Sex, National Origin, and Disability Status Records
SORN Number OPM/GOVT-7
Federal Register Date June 19, 2006
System of Record Notice File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) Claims and Complaints
SORN Number OPM/GOVT-9
Federal Register Date October 1, 2013
System of Record Notice Employee Medical File System Records
SORN Number OPM-GOVT-10
Federal Register Date June 21, 2010

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Office of Special Counsel (OSC)

System of Record Notice OSC Complaint, Litigation, Political Activity, and Disclosure Files
SORN Number OSC/GOVT-1
Federal Register Date April 23, 2012

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Last Modified: 04/17/2024