UEI Support Guide for REAP Grantees

To verify that your LEA UEI is associated with your account and actively registered:

1. Log into SAM.gov and select the "Check Entity Status" button to access the Entity Status Tracker.
2. Enter your LEA's UEI and select "Search". 
3. If your UEI is actively registered, the Entity Status Tracker will display your UEI alongside a green bullet point labeled "Active Registration."
   1. If your UEI isn't displayed with the "Active Registration" designation, follow the prompts within the Entity Status Tracker to take action on your individualized next steps.

To register a UEI for the first time, follow the steps outlined in the following Federal Service Desk guide: Entity Registration Guide: How do I register a new entity or obtain a new Unique Entity ID in SAM.gov?

If have logged in to SAM.gov and cannot view your LEA's UEI in the Entity Status Tracker, you are most likely not the Entity Administrator for your LEA.

To resolve this, you can either:

1. Locate the individual at your LEA who is currently assigned the Entity Administrator role, OR
2. Complete the steps outlined in the following Federal Service Desk guide to assign yourself the Entity Administrator role: Entity Registration Guide: How can I become the administrator for my non-federal entity registration?

If the Entity Status Tracker displays an "ID Assigned" status, this means your LEA has been assigned an alphanumeric UEI code, however, your LEA's UEI is not fully registered.

To fully register the UEI, follow the steps outlined in the following Federal Service Desk guide: Entity Registration Guide: If I already have a Unique Entity ID, how do I register my entity?

UEIs expire every year and must be renewed annually to maintain active status.

• If your UEI has expired, or is expiring soon, follow the steps outlined in the following Federal Service Desk guide to renew your existing UEI: Entity Registration Guide: How do I update/renew an existing entity registration in SAM.gov?
• If you have logged into SAM.gov and cannot renew your UEI, you are most likely not the Entity Administrator. You should either:
  1. Locate the individual at your LEA who is currently assigned the Entity Administrator role, OR
  2. Complete the steps outlined in the following Federal Service Desk guide to assign yourself the Entity Administrator role: Entity Registration Guide: How can I become the administrator for my non-federal entity registration?

The quickest, easiest way to gain the Entity Administrator role is for the current Entity Administrator to assign the role to a new individual.

• Note: LEAs can have more than one Entity Administrator, and we do recommend taking advantage of that.
• To learn more about how to become an Entity Administrator - including steps for how an existing Entity Administrator can assign the role to other individuals - complete the steps outlined in the following Federal Service Desk guide: Entity Registration Guide: How can I become the administrator for my non-federal entity registration?

If the name or physical address of your LEA has changed, do not create a brand new UEI.

• Instead, follow the steps outlined in the following Federal Service Desk Guide to update your LEA's information: Entity Registration Guide: How Can I Update my Legal Business Name, Doing Business As (DBA), And/or Physical Address in SAM.gov?
• Note: You will need to upload documentation to verify your entity's name and/or address.

Your district should only have one Unique Entity Identifier (UEI). 

• If you have accidentally created more than one, please check the Entity Status Tracker for each UEI you are aware of associated with your LEA. Identify the UEI that is the most accurate, up to date, and/or active and use only that UEI moving forward.

To prevent the creation of duplicate UEI in the future, please note:

• If you need to update your LEA's current information, do not create a new UEI. Any updates to your LEA's current information and current UEI can be made to your current UEI. 
• If you need to update your Entity Administator, or add an additional Entity Administrator, do not create a new UEI. Instead, update or add additional individuals to the Entity Administrator role assigned to your current UEI.
• If your UEI is way past the expiration date, do not create a new UEI. Instead, reactivate your deactivated UEI.

Identity proofing is the process of verifying that you are who you say you are and is required for entity administrator access. For SAM.gov, this process involves supplying identifying information about yourself to login.gov. 

Login.gov will use the information to check your identity. You will be asked to provide your Social Security Number (SSN) and upload a photograph of your state-issued ID so that login.gov can verify that information against Department of Motor Vehicles (DMV) records. You must also provide your phone number, which is validated against your known phone bill to verify your address. Your address can also be verified by U.S. mail as a backup method.