A r c h i v e d  I n f o r m a t i o n

Investing in Partnerships for Student Success

STEP 6: Create Action Plans and Teams Organized Around Priorities

PURPOSE

To ensure efficient program management, leaders and members from each stakeholder group use this template to organize the work for their committees. Stakeholders are expected to participate as members of one or more partnership action committees. The work of these subcommittees is focused on achieving partnership priorities (goals and objectives). Organizational activities could include assigning tasks; determining activity schedules; and assessing resources required, available, or needed to support committee work. In addition, stakeholders can use this template to guide decisions about the logistics, personnel, and staff responsibilities for a centrally located partnership "office."

DIRECTIONS

Determine the action committees needed and recruit committee members; include contact information. List committee objectives and the activities/tasks assigned to each committee. A time frame should be noted for completion of these tasks. Then state the requested, available, and additional resources needed to accomplish the activities/tasks . . . and, ultimately, the objectives.

Finally, list the following information about your partnership: location(s), leader(s), and staff members as well as staff responsibilities.

QUESTIONS TO ASK

  1. Who?s involved in the partnership action committees (which partners, stakeholders, staff, customers)?

  2. What steps must be taken to develop and implement the activities/tasks necessary to achieve goals and objectives? Have you:

    1. Delineated activities?

    2. Assigned responsibilities?

    3. Established a system of communication among stakeholders and with partnership staff?

    4. Determined which other business or community partners might help your project and how they will help?

    5. Obtained adequate stakeholder support?

    6. Completed a budget that identifies spending "markers?"

  3. How long do you expect it to take to achieve these goals and objectives (time frame)?

  4. What might happen to delay your project? How can you prevent delays from happening? Have you:

    1. Identified milestones?

    2. Determined the relation of milestones to activities and objectives?

    3. Decided how to overcome delays?

  5. What kind and amount of resources will be needed to achieve your goals and objectives?

    1. What internal and external resources are available from each stakeholder individual or organization?

    2. Do you need to secure additional resources to accomplish project objectives?

    3. What strategies will you use to recruit and access these additional resources?

  6. Have partnership leaders demonstrated the necessary experience and expertise to manage collaboratives that include a broad base/range of stakeholders and customers?

  7. Are partnership staff responsibilities clearly defined and known by all stakeholders?

UPON COMPLETION OF STEP 6, you will have organized and staffed committees and the partnership?s central office. Each committee?s work will be coordinated around designated priority areas, goals, objectives, and activities.

Step 6: Create Action Plans and Teams Organized Around Priorities

Action Committees

Committee Members (contact information)

Committee Objectives

Tasks/Activities Assigned

Completion
Time Frame

Resources

Requested

Available

Additional Needed

Operations

Managing daily tasks

              

Funding/managing resources

              

Monitoring quality of operations

              

Development

Recruiting partners

              

Recruiting resources

              

Allocating resources

              

Communication

Marketing/PR

              

Outreach to: home, school, community

              

Networking

              

Program Evaluation

Monitoring

              

Evaluation

              

Data analysis

              

Reporting

              

Decision making

              

Other
               
               
               

Step 6: Create Action Plans and Teams Organized Around Priorities (continued)

 

 

Partnership Location

Partnership
Leadership (contact information)

Partnership Staffing

Staff Responsibilities (list)

Name

Phone

Fax

E-Mail
             
             
             
             
             
             
             
             
             

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