A r c h i v e d  I n f o r m a t i o n

Figure 6: Checklist for Program Monitoring/Evaluation* Program Monitoring (check)___ Program Evaluation (check)___ ITEM YES NO DATE 1. Monitoring process       when program was initiated ___ ___ ______ when program was in place ___ ___ ______ 2. Evaluation process       when program was initiated ___ ___ ______ when program was in place ___ ___ ______ 3. Evaluation emerges from/supports monitoring process ___ ___ ______ 4. Program goals are clear ___ ___ ______ 5. Program objectives are clear and relate to each goal ___ ___ ______ 6. Evaluation questions are developed for each goal/objective ___ ___ ______ 7. Data source specified for each evaluation question:     Source:_____________________ ___ ___ ______ 8. Monitored program scope and impact in terms of:       process/management ___ ___ ______ results/outcomes ___ ___ ______ products ___ ___ ______ 9. Evaluated program scope and impact in terms of:       process/management ___ ___ ______ results/outcomes ___ ___ ______ products ___ ___ ______ 10. Determined data collection tools:       anecdotal evidence/word-of-mouth ___ ___ ______ awards to company ___ ___ ______ records (reduced absenteeism, increased volunteerism, increased use of services, competitive edge in recruiting, etc.) ___ ___ ______ surveys ___ ___ ______ interviews ___ ___ ______ focus groups ___ ___ ______ benchmarking ___ ___ ______ studies (internal and external) ___ ___ ______ contracted evaluator ___ ___ ______ other:______________________       11. Determined schedules for:       ongoing monitoring:       monthly ___ ___ ______ quarterly ___ ___ ______ semiannually ___ ___ ______ annually ___ ___ ______ other:____________________       periodic evaluation:       monthly ___ ___ ______ quarterly ___ ___ ______ semiannually ___ ___ ______ annually ___ ___ ______ other:__________________       12. Determined monitor(s):       internal ___ ___ ______ external ___ ___ ______ staff ___ ___ ______ contracted ___ ___ ______ 13. Determined evaluator(s):     internal ___ ___ ______ external ___ ___ ______ staff ___ ___ ______ contracted ___ ___ ______ 14. Estimated evaluation costs ___ ___ ______ 15. Determined needed resources for costs       financial ___ ___ ______ human ___ ___ ______ in-kind ___ ___ ______ material ___ ___ ______ 16. Determined type and scope of analyses ___ ___ ______ 17. Sought and acquired suggestions/final approval(s) to       conduct evaluation       internally ___ ___ ______ with external partners ___ ___ ______ 18. Based on recommended revisions:       recruited/oriented/trained monitors ___ ___ ______ recruited/oriented/trained evaluators (as appropriate) ___ ___ ______ implemented monitoring process ___ ___ ______ conducted evaluation ___ ___ ______ 19. Collected information/data ___ ___ ______ 20. Organized, analyzed, and summarized data/information       program activities completed on schedule ___ ___ ______ activities related to program objectives ___ ___ ______ program's scope measured ___ ___ ______ program's impact measured ___ ___ ______ goals and objectives achieved ___ ___ ______ remained within budget ___ ___ ______ program products developed ___ ___ ______ program products assessed ___ ___ ______ 21. Prepared informal/formal reports       Format:_________________ ___ ___ ______ 22. Disseminated results to:       internal audience(s) ___ ___ ______ external audience(s) ___ ___ ______ 23. Used results for purposes of:       program refinement ___ ___ ______ program expansion ___ ___ ______ program replication ___ ___ ______ program institutionalization ___ ___ ______ short-term planning ___ ___ ______ long-term planning ___ ___ ______ adapting/changing policies ___ ___ ______ reviewing/redesigning:       objectives ___ ___ ______ services ___ ___ ______ practices/procedures ___ ___ ______ activities/program ___ ___ ______ products ___ ___ ______ other:___________________       24. Evaluated the monitoring process and used results to modify/improve:       policies ___ ___ ______ services ___ ___ ______ procedures ___ ___ ______ programs ___ ___ ______ products ___ ___ ______ other:_____________________       25. Evaluated the evaluation and used the results to modify/improve       the evaluation ___ ___ ______ * Modified from the 7-Step Evaluation Process in A Guide for Evaluating Partnerships: Assessing the Impact of Employee, Parent, Family & Community Involvement in Education, National Association of Partners in Education (NAPE).

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