A r c h i v e d  I n f o r m a t i o n

Reading Excellence Act Grant Program Application

3. Application Transmittal Instructions

An application for an award may be submitted electronically, mailed, or hand-delivered by the closing date. The preferred form of submission is by electronic transfer.

Applications Sent Electronically

Applications submitted electronically should include an electronic return receipt. The mailing electronic mailing address is: grantspolicy@ed.gov.

Applications submitted electronically may be submitted in one of the following formats:

1. Microsoft Word (Version Word 95 or Word 97)
2. PDF (Adobe Acrobat)

The preferred version is Word 97; however, all versions must have text search capability.

The electronic version will be the official file copy. To ensure the integrity of the program, the Department will return a printed version to the applicant. The returned receipt and copy will be considered proof of receipt. The following forms, with original signatures, must be mailed to the Department:

1. Cover page (SF 424)

2. Assurances and Certifications

1. Assurances- Non-Construction Programs

2. Certifications regarding Lobbying; Debarment; Suspension and Other Responsibility Matter; and Drug-Free Workplace Requirements

3. Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion – Lower Tier Covered Transaction

4. Disclosure of Lobbying Activity

Applications Sent by Mail

Hard copy applications (the original and two copies) must be mailed to:

An application or original forms (for electronic submissions) must show proof of mailing consisting of one of the following:

1. A legible dated U.S. Postal Service Postmark.
2. A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.
3. A dated shipping label, invoice, or receipt from a commercial carrier.
4. Any other proof of mailing acceptable to the U.S. Secretary of Education.

If the documents are sent through the U.S. Postal Service, the Secretary does not accept either of the following as proof of mailing:

1. A private metered postmark, or
2. A mail receipt that is not dated by the U.S. Postal Service.

An applicant should note that the U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, an applicant should check with its local post office.

An applicant is encouraged to use registered or at least first-class mail. Each late applicant will be notified that its application will not be considered.

Applications Delivered by Hand/Courier Service

An application that is hand delivered must be taken to:

The Application Control Center will accept deliveries between 8:00 a.m. and 4:30 p.m. (Eastern standard time) daily, except Saturdays, Sundays, and Federal holidays.

Individuals delivering applications must use the D Street Entrance. Proper identification is necessary to enter the building.

In order for an application sent through a Courier Service to be considered timely, the Courier Service must be in receipt of the application on or before the closing date.

[Federal Register Notice Inviting Applications]

[Intergovernmental Review of Federal Programs]