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ADvance - Aid Delivery

• Part I: Summary Information and Justification
  • Section A: Overview
  • Section B: Summary of Spending
  • Section C: Acquisition/Contract Strategy
  • Section D: Performance Information
  • Section E: Security and Privacy
  • Section F: Enterprise Architecture (EA)
• Part III: For "Operation and Maintenance" investments ONLY (Steady State)
  • Section A: Risk Management
  • Section B: Cost and Schedule Performance

1. Date of submission: Jun 25, 2008
2. Agency: 018
3. Bureau: 45
4. Name of this Capital Asset: ADvance - Aid Delivery
5. Unique Project (Investment) Identifier: 018-45-01-06-01-1150-00
6. What kind of investment will this be in FY2010? Operations and Maintenance
7. What was the first budget year this investment was submitted to OMB? FY2005
8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap: Application Processing and Eligibility Determination is the operations part of ADvance - Aid Delivery, which incorporates the functions of application processing and eligibility currently provided through the Central Processing System (CPS). The application functions include Free Application for Federal Student Aid (FAFSA) processing, both paper and web-based; data matching with the Social Security Administration, Veterans Administration, Selective Service, Department of Justice and Department of Homeland Security for eligibility determinations; initiation of PIN numbers for electronic signatures; eligibility notifications to applicants, both paper and web-based; electronic notifications of applicant eligibility to schools and state agencies; customer support for schools and other end-users of FAFSA data and services; and provision of software products and web functionality for use by schools in interfacing with application, origination and disbursement systems, both web and pc-based. The following describes the functions involved: Central Processing System; Federal Student Aid Information Center; Federal Student Aid Loan Ombudsman Center; Editorial Services; Image and Data Capture; EDExpress; Ancillary Services; Participation Management; FAA Access
9. Did the Agency's Executive/Investment Committee approve this request? yes
   1. If "yes," what was the date of this approval? Sep 30, 2007
10. Did the Project Manager review this Exhibit? yes
11. Contact information of Program/Project Manager?

1. What is the current FAC-P/PM (for civilian agencies) or DAWIA (for defense agencies) certification level of the program/project manager? Waiver Issued
12. Has the agency developed and/or promoted cost effective, energy efficient and environmentally sustainable techniques or practices for this project. no
    1. Will this investment include electronic assets (including computers)? no
    2. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only) no
    1. If "yes," is an ESPC or UESC being used to help fund this investment? [Not answered]
    2. If "yes," will this investment meet sustainable design principles? [Not answered]
    3. If "yes," is it designed to be 30% more energy efficient than relevant code? [Not answered]
13. Does this investment directly support one of the PMA initiatives? yes
    Eliminating Improper Payments
    1. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? Investment receives self-reported aid application information for mre than 14 million students annually. The investment uses data from the annual IRS statistical study to identify characteristics about applicants for whom FAFSA income data may be incorrect. Data is used to identify edits to be built into the online FAFSA to prompt applicants to review and correct possible errors before data is transmitted to the investment and select applicants to verify the accuracy of FAFSA data elements.
14. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.) no
    1. If "yes," does this investment address a weakness found during a PART review? [Not answered]
    2. If "yes," what is the name of the PARTed program? [Not answered]
    3. If "yes," what rating did the PART receive? [Not answered]
15. Is this investment for information technology? yes

For information technology investments only:

16. What is the level of the IT Project? (per CIO Council PM Guidance) Level 2
17. In addition to the answer in 11(a), what project management qualifications does the Project Manager have? (per CIO Council PM Guidance) (2) Project manager qualification is under review for this investment
18. Is this investment or any project(s) within this investment identified as "high risk" on the Q4-FY 2008 agency high risk report (per OMB Memorandum M-05-23)? yes
19. Is this a financial management system? no
    1. If "yes," does this investment address a FFMIA compliance area? [Not answered]
    1. If "yes," which compliance area: [Not answered]
    2. If "no," what does it address? [Not answered]
    2. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52 [Not answered]
20. What is the percentage breakout for the total FY2010 funding request for the following?

21. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities? yes
22. Contact information of individual responsible for privacy related questions:

23. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval? yes
24. Does this investment directly support one of the GAO High Risk Areas? no

2. Will this project require the agency to hire additional FTE's? no
   1. If "yes", How many and in what year? [Not answered]
3. If the summary of spending has changed from the FY2009 President's budget request, briefly explain those changes: N/A

1. Is this investment included in your agency's target enterprise architecture? yes
   1. If "no," please explain why? [Not answered]
2. Is this investment included in the agency's EA Transition Strategy? yes
   1. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment. ADvance - Aid Delivery (includes CPS)
   2. If "no," please explain why? [Not answered]
3. Is this investment identified in a completed and approved segment architecture? yes
   1. If "yes," provide the six digit code corresponding to the agency segment architecture. The segment architecture codes are maintained by the agency Chief Architect. For detailed guidance regarding segment architecture codes, please refer to http://www.egov.gov/. 206-000

6. Will the application leverage existing components and/or applications across the Government (i.e., USA.Gov, Pay.Gov, etc)? no
   1. If "yes," please describe. [Not answered]

1. Does the investment have a Risk Management Plan? yes
   1. If "yes," what is the date of the plan? May 4, 2007
   2. Has the Risk Management Plan been significantly changed since last year's submission to OMB? no
   3. If "yes," describe any significant changes: [Not answered]
2. If there currently is no plan, will a plan be developed? [Not answered]
   1. If "yes," what is the planned completion date? [Not answered]
   2. If "no," what is the strategy for managing the risks? [Not answered]

1. Was operational analysis conducted? yes
   1. If "yes," provide the date the analysis was completed. Feb 1, 2008
   2. If "yes," what were the results? [Not answered]
   3. If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future: [Not answered]
2.  
   1. What costs are included in the reported Cost/Schedule Performance information (Government Only/Contractor Only/Both)? Contractor Only

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